Coffee Shop Naming Contest

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Official Contest Entry Rules


“Name this Coffee Spot!” (the “Contest”) is administered by The Sheridan College Institute of Technology and Advanced Learning (the “Sponsor”). Any questions, comments or complaints regarding the Contest should be directed to the Sponsor at Business Services, 1430 Trafalgar Road, Oakville, Ontario, L6H 2L1, Phone Number: 905-815-9430. By participating in this Contest, each contestant agrees to be legally bound by these Official Contest Entry Rules and acknowledges having read the Rules (the “Rules”).


The Contest is run by the Sponsor and will begin on September 16, 2019 at 12:00:01 p.m. ET and end on October 10th, 2019 at 11:59:59 p.m. The winner will be announced soon afterwards. (the “Contest Period”). Contest Sponsors reserves its right to cancel, terminate, modify, amend, extend or suspend the Contest, and to select a winner from previously received applicable eligible Entrants (as defined below).



To win the Prize, a person (“Entrant”) must, at the time of the draw:



All entries are subject to verification at any time. The Contest Sponsors reserve the right, in their sole discretion, to require proof of identity and/or eligibility (in a form acceptable to the Contest Sponsors) to participate in the Contest. Failure to provide such proof in a timely manner may result in disqualification. The Sponsor will not be responsible for late, lost, illegible, falsified, damaged, misdirected, mutilated, garbled or incomplete entries, which will be void.

By entering the Contest by submitting an entry and providing your contact information, each Entrant: (i) grants to the Sponsor, in perpetuity, a world-wide non-exclusive royalty-free unrestricted license and waiver of moral rights to use, copy, adapt, transmit, display, preform, distribute and create derivative work from, any and all content the Entrant elects to transmit in connection with the Contest, including any name suggestion, language or images used within the entry; (ii) allows the Sponsor to use the contestant’s name, program, address and/or photographs in advertising or other publicity, in any form of media; (iii) agrees to release and hold harmless the Sponsor, its affiliates, advertising and promotional agencies, suppliers of materials or services related to the Contest and all of their respective shareholders, directors, officers, employees and agents from and against any and all claims including but not limited to claims based on publicity rights, defamation, invasion of privacy, copyright infringement, trade-mark infringement breach of contract or any other intellectual property related cause of action that relate in any way to the sharing of this information on any social media channel subscribed to by The Sheridan College Institute of Technology and Advanced Learning and/or Chartwells Group Food Services at The Sheridan College Institute of Technology and Advanced Learning; and (iv) gives the Sponsor consent to contact them in any way about future The Sheridan College Institute of Technology and Advanced Learning events, contests and promotions.


4.1 Prize Package: There is one (1) prize (“Prize”) which is available to be won by one Entrant (the “Prize Winner”). The Prize consists of a winner card, which will provide a free daily medium coffee for the approximate 250 operating days of “Name Your Location” coffee shop. Redeeming is subjected to the regular operating days of Chartwells Group Food Services at The Sheridan College Institute of Technology and Advanced Learning, which is approximately 250 days between the calendar of October 7th, 2019 and October 7th, 2020. Can only be reemed at the “Name This Coffee Spot” branded location, and cannot be used at other retail and food outlets within The Sheridan College Institute of Technology and Advanced Learning campuses. The Prize shall be planned according to the availability of the Sponsor and participating vendors at the sole discretion of the Sponsor. All vendors must be set and/or approved by the Sponsor at the Sponsor’s sole discretion. Instructions for receiving your Prize will be given when the Entrant is notified that she/he has won. The approximate retail value of the Prize is $635.00 CAD. All amounts in these Rules are in Canadian dollars.            

The Prize Winner will be required to provide the Sponsor with the following information in order to receive their Prize:


The Prize cannot be substituted or transferred to a third party and it cannot be exchanged for cash value. However, the Sponsor may in its discretion substitute the Prize for another prize which is, in its opinion, of equal or greater value. Any additional costs not described in these Rules as part of the Prize that are incurred in collecting and using the Prize are the Prize Winner’s responsibility.

4.2 Additional Prizes: Additional prizes may be added throughout the Contest Period in which case they will be announced on The Sheridan College Institute of Technology and Advanced Learnings social media channels, Sheridan College TV, the internal publication “Sheridan Insider” and the Chartwells operated Sheridan College Food Service social media channels.


One winner will be selected in a review process by a panel of 3-5 judges of all email submissions from all eligible Entrants in the Contest. The entry will be judged on the following criteria: creativity, incorporation of Sheridan Community, and incorporation of food theme. All decisions made by the panel of judges is final. In the case that multiple submissions of the same name are received by single entry 1) All entries will be accepted by email, and valid date and time stamp will be used to determine the order the entry was received 2) The first entry received will be determined the winner and will be subjected to responding within 48 hours (as defined below). If a single email contains more than one (1) name, the judges will receive the right to determine what single name will be used as the single entry from that email.

The Entrant of each winning entry will be notified via email and/or phone and must respond within 48 hours of transmission or she/he may be disqualified (and will forfeit all rights to the Prize). In the event that Entrant who submitted winning entry does not respond within the 48-hour period, the Sponsor reserves the right, in its sole and absolute discretion, to select an alternate winning Entrant from among the remaining eligible entries (in which case the foregoing provisions of this section shall apply to such new selected contestant).

The odds of winning depend on the total number of eligible entries received.

In order to be declared the confirmed Prize Winner or win any prize, a selected contestant must, in addition to meeting the Contest eligibility criteria correctly answer, in person, a mathematical skill testing question without the assistance of any kind, whether electronic or otherwise.


6.1 In the event of any discrepancy or inconsistency between the terms and conditions of these Rules and disclosures or other statements contained in any Contest-related materials, the terms and conditions of these Rules shall govern.

6.2 No Liability: The Sponsor will not be liable for:

6.3 Acceptance of Prizes: All prizes must be accepted as awarded and are not transferable, assignable or convertible to cash;

6.4 Termination of Contest: The Sponsor reserves the right, in its sole and absolute discretion, to void any entry and/or withdraw, suspend, amend or terminate this Contest in whole or in part (or to amend these Rules) in any way at any time without prior notice (but subject to applicable law), in the event of an error, technical problem, computer virus, bugs, tampering, unauthorized intervention, fraud, technical failure or any other cause beyond the reasonable control of the Sponsor that, in the Sponsor’s sole discretion determines, interferes with the proper conduct of this Contest as contemplated by these Rules, or in the event of any accident, printing, administrative, or other error or any kind, or for any other reason. Any attempt to deliberately damage any website or to undermine the legitimate operation of this Contest is a violation of criminal and civil laws and should such an attempt be made, the person will be automatically disqualified and the Sponsor reserves the right to seek remedies and damages to the fullest extent permitted by law. The Sponsor reserves the right, in its sole and absolute discretion, and without prior notice, to adjust any of the dates and/or timeframes stipulated in these Rules, to the extent necessary, for purposes of verifying compliance by any contestant, entry, or vote with these Rules, or as a result of technical problems, or in light of any other circumstances which, in the opinion of the Sponsor, in its sole and absolute discretion, affect the proper administration of the Contest as contemplated in these Rules.

6.5 Dispute - In the event of a dispute regarding who submitted an entry, entries will be deemed to have been submitted by the authorized account holder of the email address that was used to submit the entry. “Authorized account holder” is defined as the person who is assigned ownership of an email address.

6.6 Personal Information: By entering this Contest, each contestant expressly consents to the Sponsor, its agents and/or representatives, storing, sharing and using the personal information submitted with his/her entry only for the purpose of administering the Contest and in accordance with Sponsor’s privacy policy unless the contestant otherwise specifies by giving the Sponsor notice in writing.

6.7 Judges' Decisions: This Contest is subject to all applicable federal, provincial, municipal and local laws and regulations. The decisions of the Sponsor and Contest judges with respect to all aspects of this Contest are final and binding on all contestants without right of appeal, including, without limitation, any decisions regarding the eligibility/disqualification of contestants and entries.

6.8 Facebook or Instagram Disclaimer: The Contest is in no way sponsored, endorsed, administered by, or associated with Facebook or Instagram. Each contestant acknowledges that he/she provides his/her information to the Sponsor and Chartwell Group – Food Services Sheridan College. The information a contestant provides will only be used for the administration of this Contest and in accordance with the Sponsor’s privacy policy located at All Third Parties are completely released of all liability by each contestant in this Contest. Any questions, comments or complaints regarding the Contest must be directed to the Sponsor and not to any third party.